2.2.8 Help
Conservation management at Lincoln
The UK Conservation Management System (CMS) has been adopted at Lincoln for databasing management plans for its green assets.  Currently there is only one site (Boultham Mere) where a CMS plan is being produce.  This site has a local voluntary warden and the CMS plan is being produced by Lincolnshire Wildlife Trust. 
This conceptual map defines the CMS planning and reporting logic.  The actual CMS software is a relational database that runs on a stand-alone version of Microsoft Access.

Planning logic
An action plan describes the logic that has to be followed and the operations to be carried out in order to target an objective of a management plan.  This web presentation follows the planning logic of the UK Conservation Management System (CMS). Each topic may be accessed from the topic map or the list of nested topics in the left hand pane.   It has been prepared from an *.mmp file using MindManager software, as a simplified version of the CMS in order to introduce communities to the CMS system of planning and databasing.
The topic map and text are linked in the mmp file.  The map is an aid to preparing and visualising the action plan as a holistic structured document.  The text may be printed out as a set of nested topics.   The software allows the action plan to be prepared via a map as a structured document, and gives access to each of its elements for editing and reporting. The text may be exported as an RTF document for editing and transport. 
The entire MindManager file, consisting of the topic map and linked text, is portable between individuals and organisations using MindManager software.  The file may also be exported as html web pages. It will also synchronise with both MS Outlook and MS Project Manager.  It may be exported to MS Powerpoint.

MindManager (Business Edition) has been chosen as the project manager to database and network community plans for sustainable development (www.mindman.com).

Planning terms and definitions
The following terms and definitions have been taken from planning guides published by the CMS partnership.

Features are easily recognisable and manageable components of the site and are the targets of the management plan.  A Feature may be a habitat, a species, (or group of species) or something relating to the value of the site to people, such as it’s archaeological, recreational or landscape value, or an issue arising from a community system, such as traffic flow, or graffiti.
Objective –
Longterm Vision
An objective is an expression of something that we want to achieve. A management plan is required to target resources effectively in order to achieve the objective.

Objectives are not policies.  Policies are wish lists that have to be turned into practical realities by setting objectives..

Objectives describe the conservation status required of the feature (i.e. favourable conservation status) and NOT the actions necessary to achieve that condition.

Objectives should be: 
  • Concise
  • Unequivocal
  • Desirable
  • Measurable and
  • Achievable.
Favourable Condition or Status
The desired condition of a feature.
These are the things that members of the community might wish to do in the future which affect the management plan. 
A Factor is anything that influences, or may influence, the Feature(s). It is important that both negative and positive factors are considered, since both will have implications for management.
Operational Limits
Operational limits define the range of values within which the attribute of a feature is considered acceptable.  In reality both upper and lower limits are seldom applied to the same factor. The limits to the range act as a trigger for action to control the Factors.
The making of observations with sufficient precision to determine whether a required condition is being met. 
Monitoring should not be confused with surveillance or surveying.
Monitoring specifies the actions necessary to measure an attribute of an objective that determines whether a condtion is being met.
Attributes are the characteristics, qualities or properties of a feature that are inherent and inseparable from the feature and which can be used as indicators of the general condition of the feature.
Performance indicators
Performance indicators are measurable Attributes.
The provide the evidence required to enable the current condition of a feature to be determined.
Specified Limits
Specified limits define the degree to which the value of a performance indicator is allowed to fluctuate without creating any cause for concern. Thus, ideally, two values are required: an upper limit and a lower limit.
The rationale section of the plan is concerned with identifying and describing, in outline, the management considered necessary to maintain the site features in (or restore to) favourable status. The first step in the rationale is to consider what the implications of the status of a feature are for management.
Action Plan
An Action Plan is a list of the operations that are necessary to maintain a feature in a favourable state. It is based upon a consideration of each of the Factors and Attributes that are outside acceptable limits and takes the Rationale into account.